CODI: Cornucopia of Disability Information

SUBCHAPTER C - MANAGEMENT AND USE OF FEDERAL INFORMATION PROCESSING (FIP) RESOURCES

				 APPENDIX G
			       FIRMR Excerpts

SUBCHAPTER C - MANAGEMENT AND USE OF FEDERAL INFORMATION PROCESSING (FIP) 
RESOURCES

201-17.001  Predominant Considerations

The policies prescribed in subchapter C are designed to promote success in 
the acquisition, management, and use of Federal Information Processing (FIP) 
resources by emphasizing the importance for agencies to-

(a) Develop and annually revise, in coordination with budget activities, 
   a 5-year plan to meet the agency's information technology needs;

(b) Base requirements for FIP resources on agency mission, programs, and 
   related information needs;

(c) Consider the potential for deploying projected technological advances of 
   FIP resources to enhance future performance of programs and operations in 
   support of the agency mission;

(d) Acquire FIP resources that result in the most advantageous alternative 
   to the Government after consideration of-
   (1) Sharing and reuse of existing FIP resources, 
   (2) Use of General Services Administration (GSA) services, and
   (3) Acquisition of agency resources by contracting;

(e) Establish responsibility through a designated senior official (DSO) when
   contracting for FIP resources under a delegation of GSA's exclusive
   procurement authority;

(f) Assign an individual (such as a Trail Boss) responsible for coordinating
   programmatic, technical, and contracting functions when acquiring FIP
   resources;

(g) Achieve full and open competition to the maximum extent practicable;

(h) Acquire resources that comply with Federal standards;

(i) Provide for security of resources, protection of information about 
   individuals, continuity of operations, and national security and emergency 
   preparedness;

[(j) Provide individuals with disabilities (employees and others who use the
   agency's electronic office equipment) equivalent access to electronic office
   equipment;

(k) Provide telecommunications access to hearing and speech impaired
   individuals;]

(l) Review and evaluate existing resources and related management and
   acquisition activities on an ongoing basis; and

(m) Replace outdated resources that are no longer the most advantageous 
   alternative for satisfying the agency's requirements.


PART 201-18 - PLANNING AND BUDGETING

201-18.001  General.

(a) 44 U.S.C. 3506(c)(8) (the Paperwork Reduction Reauthorization Act of
   1986) requires executive agencies to develop and annually revise a 5-year
   plan for meeting the agency's information technology needs.

(b) Office of Management and Budget (OMB) Circular No. A-130 requires
   executive agencies to establish multiyear strategic planning processes
   for acquiring and operating information technology that meet program and
   mission needs, reflect budget constraints, and form the basis for their
   budget requests.

(c) OMB Circular No. A-11 requires executive agencies to prepare and
   submit annual agency-wide "Major Information Technology Acquisition
   Plans."

(d) The Computer Security Act of 1987 (Pub. L. 100-235, 40 U.S.C. 759
   Note) requires agencies to identify each FIP system that contains
   sensitive information and prepare a plan for the security and privacy of
   each such system.

[(e) Section 508 of the Rehabilitation Act Amendments of 1986 (Public Law
   99-506) requires the Federal Government to adopt guidelines for
   electronic equipment accessibility designed to ensure that individuals
   with disabilities may use electronic office equipment.  This Act requires
   that agencies comply with such guidelines. FIRMR Bulletin C-8 provides
   guidance on planning for the FIP resources accommodation needs of
   individuals with disabilities.]

(f) The General Services Administration (GSA) helps agencies with their
   IRM planning by issuing handbooks, bulletins, and other guidance
   documents.  IRM planning services are available, on a cost-reimbursable
   basis, through GSA's Office of Technical Assistance.

(g) GSA reviews agency IRM plans and the planning process as part of the
   Information Resources Procurement and Management Review Program described
   in part 201-22.  Agencies' IRM planning is a factor in delegating
   procurement authority for FIP resources.


201-18.002  Policies.

(a) Agencies shall develop a 5-year plan for meeting the agency's information 
   technology needs. This plan shall-
   (1) Reflect current and future program and mission needs;
   (2) Consider the potential for deploying projected technological advances 
   of FIP resources to enhance future performance of programs and operations 
   in support of the agency mission;
   (3) Consider FIP resources needed to meet the national security and 
   emergency preparedness needs of the agency;
   (4) Reflect budget constraints;
   (5) Form the basis for the agency's budget requests to OMB;
   (6) Serve as the foundation for requirements analyses; and
   (7) Be updated as needed, but at least annually.
(b) Agencies shall ensure that the IRM planning process includes the 
   participation of each of the agency's program areas, as well as those 
   organizations responsible for IRM (including records management), 
   contracting, and budget preparation.
[(c) Agencies shall adopt electronic equipment accessibility
   guidelines similar to those described in FIRMR Bulletin C-8 and C-10 in 
   their planning process.]
(d) Agencies shall ensure that acquisition of FIP resources is in accordance 
   with the updated 5-year plan.
 
PART 201-20-ACQUISITION

201-20.103-7  Accessibility requirements for individuals with disabilities.

[(a) Agencies shall provide equivalent access to electronic office
   equipment for individuals with disabilities (employees and others who use
   the agency's electronic office equipment) to the extent both present and
   future needs for such access are determined by the agency.

(b) Agencies shall provide telecommunications access to hearing and
   speech-impaired individuals to the extent both present and future needs
   for such access are identified in the requirements analysis.
   Telecommunications access for hearing and speech impaired individuals
   shall include education and training on the services and features of the
   GSA relay service.

(1) Agencies shall publish access numbers for TDD and TDD-related devices
   in telephone directories and provide such agency numbers to GSA for
   inclusion in the Federal TDD Directory.

(2) Agencies shall display in their buildings or offices the standard
   logo specified by GSA for indicating the presence of TDD or TDD-related
   equipment.

(c) Agencies shall consider the guidance contained in FIRMR Bulletins C-8
   and C-10 on the subject of accessibility requirements for individuals
   with disabilities.]

Due to the importance of the timely provision of equipment for persons
with disabilities, the FIRMR contains an exception to the policy on
deviations from the FIRMR as follows:

201-3.401  Policy.

Deviations from the FIRMR shall be kept to a minimum consistent with the
specific needs and statutory authorities of each agency.  Individual and
class deviations may be authorized by GSA's Commissioner, Information
Resources Management Service, or the officials designated by the
Commissioner for this purpose.

201-3.402 Exception.

[(a) For an acquisition limited solely to providing electronic office
   equipment accessibility for employees with disabilities, an individual
   deviation from the FIRMR may be authorized by the agency's DSO or the
   DSO's authorized representative. This deviation authority is limited to
   those FIRMR provisions that-- 
   (1) Are not specifically prescribed by statute or executive order; 
   (2) Do not change the level of procurement authority delegated from GSA 
   to the agency; and
   (3) Impede or obstruct the acquisition of technology for employees with 
   disabilities.

(b) A deviation authorized under paragraph (a) of this section may be
   granted immediately upon a written determination by the agency,
   identifying those FIRMR provisions impeding or obstructing the
   acquisition of technology for employees with disabilities. Agencies shall
   promptly provide a copy of each determination and deviation to: General
   Services Administration, Policy and Regulations Division (KMP), 18th & F
   Streets, NW., Washington, DC 20405.]


201-3.403  Procedures.

(a) The agency head or designee shall prescribe an agency procedure for
   the control of requests for deviations from the FIRMR. The procedure
   should include coordination with the agency DSO as appropriate. Agencies
   shall provide a copy of this procedure upon request to the address in
   201-3.402(b).

(b) Each request shall explain the nature of and the reasons for the
   deviation.

(c) Agencies shall forward requests for deviations to the address in
   201-3.402(b).

For readers unfamiliar with the FIRMR, the following excerpt concerning FIRMR
applicability follows: 

201-1.000  Scope of part.

This part prescribes the extent to which the Federal Information
Resources Management Regulation (FIRMR) applies to the creation,
maintenance, and use of Federal records and the acquisition, management,
and use of Federal Information Processing (FIP) resources by Federal
agencies.  It also discusses the basic authority for the FIRMR.

201-1.002-1  Policy.

The FIRMR applies to-
(a) The acquisition, management, and use of FIP resources by Federal agencies.
(b) Any Federal agency solicitation or contract when either paragraph (b)(1), 
   (b)(2), or (b)(3) applies:
   (1) The solicitation or contract requires the delivery of FIP resources for
   use by a Federal agency or users designated by the agency.
   (2) The solicitation or contract explicitly requires the use by the 
   contractor of FIP resources that are not incidental to the performance
   of the contract.  FIP resources acquired by a contractor are incidental
   to the performance of a contract when:
      (i) None of the principal tasks of the contract depend directly on 
          the use of the FIP resources; or 
      (ii) The requirements of the contract do not have the effect of 
          substantially restricting the contractor's discretion in the 
          acquisition and management of FIP resources, whether the use of 
          FIP resources is or is not specifically stated in the contract.
   (3) The solicitation or contract requires the performance of a service or 
   the furnishing of a product that is performed or produced making 
   significant use of FIP resources that are not incidental to the performance
   of the contract. Significant use of FIP resources means:
      (i) The service or product of the contract could not reasonably be 
          produced or performed without the use of FIP resources; and 
      (ii) The dollar value of FIP resources expended by the contractor to 
          perform the service or furnish the product is expected to exceed 
          $500,000 or 20 percent of the estimated cost of the contract, 
          whichever amount is lower.
(c) The creation, maintenance, and use of records by Federal agencies.